Marymoor Trails
Board of Directors Meeting
June 17, 2019

The Marymoor Trails Board of Directors convened at 6:30PM in Linda O’Hara’s unit, #133.  Attending were Van Chesnutt, Landscape; Josh Gibson, Treasurer; Linda O’Hara, Secretary and Tim Hollingshead, Morris Management.  Michael Niksa, President, was unable to attend.

Homeowners Forum

We had active participation from a number of homeowners.

• A new homeowner requested BOD input for site placement of air conditioner or heat pump, and input if any for replacement of furnace, hot water tank and upgrade of electrical panel.  The BOD walked over to their unit, looked at the places they were considering for AC placement, and identified a few spots to avoid due to underground wiring and irrigation. 
• Another resident came to follow up on siding hole repair where birds were nesting – this was completed satisfactorily. 
• Two residents in two different buildings reported on the continuing appearance of rats.  This is despite the fact that United Pest Solutions supposedly placed three additional rat traps around each building last week.  Neither resident reports seeing any new traps; one resident sees only one long-abandoned trap.  One resident has been setting their own rat traps, and instead finds rabbits caught by the rat traps, which the resident releases in a nature preserve.  We will have United Pest Solutions immediately contact these residents to assess the situation and put as many traps as needed.
• A resident volunteer has been assisting Michael with a special project – replacement of discolored fire alarm initiator box covers.  The resident inspected all 54 fire boxes – none were broken or cracked, several had loose screws, one cable had come loose.  Functionally, all appear in good working order.  Aesthetically, however, many are yellowed due to heat.  Board approves replacement of badly yellowed covers – about $50 per cover for a total cost of about $400.  To save money, we will not replace existing covers that are clear and functional.
• A resident reports a lot of spiders around unit since last fall and asked if the Association spray for spiders?  Tim will check with United Pest Solutions and have them contact resident directly, to address this issue and do additional spraying as needed.
• A resident volunteer has been assisting Michael and Van with signage.  This important project had been on hold due to no more capacity by the BOD.  The resident checked with companies in Renton and other areas.  All were $3000 more than the quote the BOD received several months ago from Signarama.  Signarama cost is $5393 for three large directional signs — one at the entrance, one at the island, and one at the lower level.  Additional cost for white building letters on all 14 buildings is approximately $898.  Cost for replacement of unit numbering with new gold standardized numbering clearly visible underneath the light on each unit is $1065.  Design layout is an additional $450 for everything.  These new directional signs will be readable at night, as will the building numbers as well.  New unit numbering will be placed in clearly visible areas.  The BOD did not vote on it now – we will look at the models.
• Question from resident — are people coming out to pressure wash the balconies and elastomeric decks?  Currently we only have pressure washing scheduled for aggregate patios in Bldgs I-J-K and all unit walkways.  The BOD will have to get back to this resident with information regarding care of decks and elastomeric decks – we don’t know what the overall plan is and Michael is out this week.   BOD will follow up with resident.
• One resident reported ants coming in through skylight, and asked for pest recommendations.  Tim recommends resident call United Pest Solutions – say it is MMT, and we are paying individually.  Association pays for the outside; residents pay for the inside. 

Treasurer’s Report

• Josh reports striking irregularities in Administrative and Management fees.  In the month of May Morris charged us $0 for postage, office supplies, file storage, copying, legal fees.  We should have spent $300 for legal fees plus monthly mailing costs.  Upon closer examination, Tim concludes Morris made an error – the annual budget is $3000, the monthly actual was $300. Morris accidentally credited $3000.  This will be corrected next month.
• Josh also pointed out that it looks like the Reserve Study which was clearly planned in advance was not budgeted.  This seems odd — should be $975.  This year’s Reserve Study is an update, with no major changes from last year and no onsite inspection.
• May 31 checking balance was $33,555.74 and replacement account was $219,332.05.

Landscape Report

This is a very active season for landscaping and drainage.

• Work to be done in June includes: 
  • Storm Drain fixes required by the City of Redmond. Specifically, $3000 to clean out the storm drains, and clean out big vault drain, and remove roots on the north side of A.  
  • Pressure wash walkways and aggregate patios – pressure wash will not cost much.  
  • Approximately $10,000 for all the drain work around Bldgs I and J.
• Resident reports many small sticks and twigs on lawn.  Van says these were blown down in winter storms.  
• Summer maintenance – rotting paneling will be taken care of in the summer.  AMG Gene will do the replacement. 

Management Report

• The Board voted to accept Jerimiah Willhite, Unit #C-110, as our 5^th Board member.  Jerimiah will be board member at-large, assisting Michael with projects.  We are delighted to have Jerimiah join and look forward to working with him.
• Bldg B monitoring continues with “no news is good news.”  The next monitoring period will conclude with an October assessment from Jehan Bharucha of Improcon, our project manager and engineering consultant.  We will not hear anything until then, and if we don’t, that in itself is good news.
• The Borrowing Amendment approved by a majority of homeowners has been filed with King County.  We await the original to come back.
• Painting by Casa Bonita is now complete.  This year’s painting consisted of touch-up on many buildings, due to nothing in really bad shape.  Work totaled approximately $6000.

Next meeting: July 15, 2019, location to be confirmed closer to meeting date.