The Marymoor Trails Board of Directors meeting convened at 10:00AM on Monday September 16, 2019, at the residence of Van Chesnutt, Unit #M-147.  Attending were Tim Hollingshead, Morris Management; Michael Niksa, President; Jerimiah Willhite, Special Projects; Van Chesnutt, Landscape; Josh Gibson, Treasurer; Linda O’Hara, Secretary.  With this meeting, we began our new schedule, meeting at 10:00AM due to board availability.  There were no homeowners for Homeowners Forum, so we proceeded to financials.

TREASURER’S REPORT

Every member of the board signed signature cards for the new bank, Pacific Premiere.  Tim notes all communities are experiencing delays in financials with the transition to the new bank. It is a very big project. During the 6-8 week transition, homeowners cannot use the online payment function to Morris.  Morris is waiving all late fees until this is resolved.  Homeowners will be notified by Morris when the new system is operational.  Homeowners with questions on how to pay, please contact Morris Management. 

Josh made several observations about July and August expenditures:

• In July we spent $3000 on pressure washing, of which $0 was budgeted for the year.  In the future, do we want to have something budgeted, since we are doing pressure washing regularly?
• Expenses in July reflected an Improcon billing, which may have been for Bldg E leak, not Bldg B engineering.  These need to be differentiated.
• In 2019, we budgeted nothing for gutter cleaning, and that was unrealistic.  Will budget $2000 next year for blowing off the roof and applying moss remover.
• We had about $50,000 come out of replacement fund for painting, siding, major projects.
• We will still be doing 6-8 deck replacements with Trex this fall, so we will still see expenses for that this year.
  
  

SIGNAGE UPDATE

Jerimiah presented samples of directional wayfinding signs and new unit numbers.  The board recommended a few changes for clarity, which were communicated immediately after the meeting by Jerimiah to Signarama.  New signage should be installed shortly.

LANDSCAPE UPDATE

• Van brought a sample of the new heavy-duty PVC pipe, that was used to replace the light weight PVC pipe pipe that, was cracked and smashed.  All Bodine work for this year on drainage around Bldg I is complete.  The new pipe has been installed between Bldg I and the mailboxes, as well as between Bldgs I-J.  Work on drainage around Bldg L will continue next year.
• Van will have an arborist come out and remove dead high branches next to Bldg L, as well as a dead large branch high in a tree between mailboxes and Bldg H.
• Residents of Bldg B are reporting vast sogginess in the planter in front of Bldg B.  Tim inspected it upon arrival, and it is in fact either being over-watered or not draining properly. 
• In August, residents of Bldg J reported problems with sprinkler heads resulting in brown spots and wet areas. Van asked Premiere Landscaping  to work with them directly to make sure this is addressed to complete satisfaction. 
• Van presented the board with a bid from Premiere for multiple items of sprinkler repair – rotors, miscellaneous parts.  Reviewed by the board and approved.
  
  
  

MAINTENANCE UPDATE

Big repairs from summer are done and paid for.  We will still be doing Trex decks replacement this fall, so we will see major expenses for that.  Gene the Handyman will start replacing 6-8 decks next week plus assorted wood beams.  That will probably be it for the season apart from cleaning the gutters and sprinkling anti-moss on the roof.

MANAGEMENT REPORT

Improcon continues ongoing monitoring of Bldg. B.  For the detailed October analysis and report, Jehan wants to have a formal engineering survey for $2300, board approves.  Jehan may not have the results back by the date of our October meeting.  We officially have the ability to borrow should Jehan come back with bad news.

The recent fire alarm and smoke alarm testing and inspection resulted in action items:

• Redmond fire department has advised resident in Bldg G they must work with TYCO to install additional heat sensors in the basement level due to layout modifications.  MMT will pay initially, and owners will reimburse us.  The added heat detector will cost us $3 per month, which we will just absorb.    
• Inspection of Bldg N failed and TYCO will have to come out again to re-test. 
  
  

2020 BUDGET

Tim and the board worked on a proposed budget for 2020, reviewing each line item to ensure known expenses are reflected in appropriate categories.  Tim will get information on a potential “replacement cost” rider to our earthquake policy to cover higher construction costs after a natural disaster.  The board will review this information at the next meeting.  The preliminary budget includes a proposed 2.0% increase for 2020.    

NEXT MEETING – October 21, 2019 @ 10:00-11:30AM at Josh Gibson’s Unit #N153.