Board of Directors Meeting
September 21, 2020
The Marymoor Trails Board of Directors meeting was called to order at 10:03AM via Skype. Present: Michael Niksa, President; Josh Gibson, Treasurer; Van Chesnutt, Landscape; Linda O’Hara, Secretary; and Tim Hollingshead, Morris Management. Jerimiah Willhite, Special Projects, was unable to attend.
No homeowners called in. In place of Homeowners Forum, we received a special report from Consulting Project Manager Jehan Bharucha of Improcon and Attorney Stephan Fjelstad.
Special Report: Roofing
As was discussed in detail in the June Minutes, some of the buildings in the Marymoor Trails complex have developed roof issues. Deterioration of shingles in some areas has been discovered and is likely contributing to problems in some units. The desired remedy to the issues discovered is to investigate remediation from either Sound Roofing, the roofing contractor, or Certainteed, the supplier of the building materials.
Our Consulting Project Manager Jehan Bharucha is of the opinion that the likelihood of recoveries from either Sound Roofing, the roofing contractor, or Certainteed, the supplier of the building materials, was low based on the nature of their businesses. Jehan and our attorney stated that there are many obstacles to receiving anything substantial from the warranty. The suggested course of action from Jehan and Stephan was to optimize the use of our funds with a low-cost demand letter, where we attempt just to get Sound Roofing to the table to discuss the issue and hopefully receive a non-zero amount of remediation work or funds. If they do not respond, we may have to leave this as is and move on.
The Board motioned to approve expenses to Stephan for drafting and sending the demand letter to the roofer, Sound Roofing.
In the second part of the discussion, we talked with Jehan deeper about the situation around the roof including the issues observed around several skylights. Jehan advised that a deeper, invasive investigation of some of the roofing areas was necessary to fully understand our next courses of action including designing and costing a remediation. Jehan walked us through three bids from consultants and recommended Certa Building Solutions as the optimal balance between cost and services included.
The Board motioned to approve Project Manager Jehan Bharucha to engage Certa and a roofing engineer to do the invasive investigation and design efforts to understand our next steps.
- PSE meters – all meters that have been replaced and upgraded by PSE have been resealed by Handyman Gene and his crew;
- Gene and his crew made a lot of progress on many minor projects;
- Gene and his crew will clean leaves and roofs as winter progresses.
Operating balance as of August 31, 2020 is $35,870.08. Reserve balance $290,126.43. Regarding how to cover the costs of major projects, first we need to know the amount. We know there is an issue; we need to know what the most cost-efficient remedy is and what it will cost in what timeframe.
This past month Bodine performed valuable work around Bldgs. L and M. Bodine was able to clean out all existing drains outside Bldg. L, removing a great amount of coppery residue, and also cleaned out drains near Bldg. M which caused flooding last winter.
Bodine proposes we add two cleanout drains at the end of Bldg. L across from D-113. One will cost $2050 and the other $2000. Bodine proposes one drain in the rockery next to Unit L-143 and another in front of the garage of Unit L-143. This has been a wet problematic area for years. These cleanout drains would drain into the existing storm drain right in front of 143.
Linda and Van will inspect the area along Old Redmond Road behind Unit H-129, to identify shrubbery which is dying and needs replacement.
Josh reports significant mushroom growth by Unit N-154. Van will look at these.
Next Meeting – Monday October 19, 2020 at 10:00AM via Skype.